Give every inspection a path from inquiry to closeout. Hire AI workers to own intake, quoting, dispatch, report preparation and billing follow-through for your mold, asbestos and moisture inspections.
Crawlspace moisture flagged for the report
Reading
JOB 2041 · Thu 09:42
INSPECTION REPORT SIGNED
Ready to release
Reviewed by field manager
JOB 2041 · INQUIRY
Inquiry in progress
Maya Lin
Referral request received
The work around the visit The inspection starts before your technician reaches the property. Only the fieldwork has a clear owner. Everything before and after it waits for someone on your team to chase it.
A request waits to be qualified, priced and signed.
Quote · Rev 1 Open 3 days
Customer signature
No owner
STEP 02
Access and preparation
A booked visit still needs a way in and a prepared site.
Lockbox code
Clear the crawlspace entry
Confirm occupancy
Share parking and entry
No owner
STEP 03
Readings and photographs
Moisture mapping and visual evidence across the property.
31%
Crawlspace, north wall
Owned
STEP 04
Samples and custody
Air and material samples labelled for the laboratory.
Chain of custody Signed on site
Owned
Evidence and lab results wait to become a signed report.
No owner
STEP 06
Invoice and payment
Billing, claim paperwork and receivables need follow-up.
Receivables Overdue
0–30 31–60 61–90 90+
No owner
01 Before the site visit
A request waits to be qualified, priced and signed.
Quote · Rev 1 Open 3 days
Customer signature
No owner
STEP 02
Access and preparation
A booked visit still needs a way in and a prepared site.
Lockbox code
Clear the crawlspace entry
Confirm occupancy
Share parking and entry
No owner
02 On-site fieldwork
STEP 03
Readings and photographs
Moisture mapping and visual evidence across the property.
31%
Crawlspace, north wall
Owned
STEP 04
Samples and custody
Air and material samples labelled for the laboratory.
Chain of custody Signed on site
Owned
03 After the fieldwork
Evidence and lab results wait to become a signed report.
No owner
STEP 06
Invoice and payment
Billing, claim paperwork and receivables need follow-up.
Receivables Overdue
0–30 31–60 61–90 90+
No owner
Your inspection team
One worker for every job around the visit. Five coordinators, each owning one job from the first inquiry to the final payment.
Intake Coordinator 01
01 · ENV-01
Terra Intake Coordinator
Answers every new inquiry, asks the right questions and hands estimating a complete brief.
Estimating Coordinator 02
02 · ENV-02
Fern Estimating Coordinator
Prepares quotes under your pricing rules, follows up on open quotes and gets them signed.
Dispatch Coordinator 03
03 · ENV-03
Brook Dispatch Coordinator
Books visits, plans routes and makes sure every technician arrives with access and a prepared site.
Report Coordinator 04
04 · ENV-04
Flint Report Coordinator
Organizes field notes and lab results into a report draft and chases the review until it is signed.
Billing Specialist 05
05 · ENV-05
Ridge Billing Specialist
Sends invoices, prepares claim paperwork, follows up with adjusters and tracks every payment.
How Fastyr helps
Every connected job has an owner. 01 Turn requests into accepted quotes Qualified, priced under your rules and carried to a signature.
02 Send a prepared technician Matched by availability and location, with access confirmed.
03 Deliver a signed report Evidence, lab results and review corrections in one file.
Mold & moisture assessment
Quote Q-2041 · Rev 2
✅ Signed14 Alder Lane, Portland
2,140 sq ft · Built 1978 · Crawlspace
Visual inspection $295
Thermal moisture mapping $180
Air sampling · 3 cassettes $375
Laboratory analysis $210
Total $1,060
✍️ Signed by D. Moreno
Oct 8 · 2:14 PM · Deposit collected
Inspector A
Certified mold assessor · 6.2 mi
8a 10a 12p 2p 4p
Alder Ln Birch Ct
✅ Homeowner confirmed access
✅ Moisture meter calibrated
Air pump and cassettes loaded Pending
🔐 Lockbox code sent
SMS to Inspector A · 7:42 AM
Final · 18 pages
Inspection report · 14 Alder Lane
✅ SignedAttic
Roofline
Entry
Field notes
Elevated moisture
Crawlspace NE · 28% WME
High Surface growth
Attic sheathing · 6 sq ft
Moderate Air sample 2
4,200 spores/m³
Above baseline 📨 Report delivered
Client and adjuster · J. Parker, CMI
Meet your inspection operations workers Bring an unanswered inquiry, an open quote or a job waiting on its next step. Interview the workers about carrying it from the first contact through the visit, report and payment.
✉️ theo@ops.yourcompany.com 📞 (503) 555-0142 · Ext. 204 💬 Slack @theo
TM Theo Marsh Inspection office coordinator
01 Skills
Inquiry intake
Quoting
Scheduling
Report assembly
02 Responsibilities
Answer every new inquiry
Send quotes and follow up
Book visits and confirm access
Chase lab results to the file
Assemble the report for review
Invoice and track payment
03 Integrations
Google Calendar · visit schedule
04 Experience
2,418
inspection jobs coordinated end to end
05 On assignment
Job 2041 · 14 Alder Lane
Mold & moisture assessment
Quote accepted · deposit received
06 Trained on
Pricing rules Approval limits Claim forms Your SOPs
Covers your Portland metro service area